Guidelines for Electronic Document Coordinators (EDC)

Overview

Version 2.0; January 2004

The Committee EDC and Chair are responsible for the content of the FTP site directories they manage. Any document can be uploaded to the FTP site as long as it complies with TIA Legal Guidelines found under Annex B of the TIA Engineering Manual.

Please notify your committee that files should be placed in the "Public" or "Working" directories. The "Public" directory is intended to be used by the entire committee for both uploading and downloading documents. As a general policy, it contains the meeting notice, agenda and report. The Public directory is open to anonymous login for download. The "Working" directory is intended as a location where the committee can download documents, however, only the EDC can upload documents. As a general policy, this directory is intended for any contributions that are only to be distributed to the committee and any draft standards. The EDC can create subdirectories within either of these directories.

Uploading Meeting Agendas

After you receive a "T-number" from the standards secretariat, your meeting agenda(s) may be uploaded to your committee's FTP folder in one of two ways:

• You may log in to the FTP server with a client (i.e. WS-FTP or CuteFTP) and place the document(s) in the proper committee folder. The "Host Name" will be ftp.tiaonline.org. Place the "Host Type" to Automatic (usually the default), and put in your Username and Password for your committee. This will log you in to the directory for which you were given access rights. You should get the username and password information from your committee or call Stephanie Montgomery, Senior Manager, Standards Development and Promotion, at (703) 907-7735 or email smontgomery@tiaonline.org.
• You may email a PDF version of your agenda to Stephanie Montgomery at smontgomery@tiaonline.org and she will upload the document(s) from TIA, or

All formal distributions of meeting notices and agenda must be made through the Standards Secretariat who can be contacted at (703) 907-7735 or stdsec@tiaonline.org. Posting the meeting notice or agenda to the FTP site does not constitue formal distribution of the information.

Uploading Meeting Reports

After you receive legal approval for your report from the standards secretariat, the EDC of the committee may post them to the FTP site by any means mentioned above. Each committee must disseminate the username and password information during meetings.

If you have any questions about these methods or require assistance accessing your section of the FTP server, please contact Stephanie Montgomery, Senior Manager, Standards Development and Promotion, at (703) 907-7735 or email smontgomery@tiaonline.org.